VeraLab — lab access & management

WHO CAN USE WHICH LAB, AND WHEN

Users sign in at a workstation themselves, or a Lab Assistant assigns them from the Dashboard application. Screen locking runs in Strict, Liberal or None mode, card readers and barcode scanners can identify users, and staff can lock or unlock a single workstation or a whole room remotely. Every sign-in is logged.

Students and staff reserve lab time in the built-in Booking App and check real-time seat availability in the Student Portal before they walk over. Whole rooms can be reserved for a class.

When every seat is taken, users join a wait list, optionally for a particular machine type or workstation, and are called up as soon as one frees up.

Users can connect to available lab computers from home: RDP for Windows workstations and VNC for Macs, under the same access rules as the physical lab.

EVIDENCE FOR CAPACITY, SUPPORT AND LICENSING DECISIONS

Tabular and graphical reports with custom filters, including lab usage by day and by hour, so capacity, opening hours and renewals are planned on evidence rather than guesswork. Data exports to Excel.

Software metering that caps how many people in the lab can run an application at once, or records usage in info-only mode. Use it to stay within concurrent licence counts and right-size renewals on underused titles.

Authorised staff can view workstation screenshots, see and end running processes, and send messages or announcements to a machine or a whole room.

Log workstation faults with severity, type, priority and status. Technicians get email notifications, and faulty machines can be marked unavailable so nobody is sent to them.

Lab Assistants clock in and out, and supervisors get shift schedules, coverage charts and payroll reports that export to Excel.

FITS INTO YOUR INSTITUTION'S INFRASTRUCTURE

Users sign in with their existing institutional accounts through LDAP or Active Directory, so anyone can log in at any available workstation. The web application supports single sign-on through SAML, and staff and student roles are kept separate for access and reporting.

Self-hosted client/server design. VeraLab Server runs on Windows or Windows Server on your own infrastructure and is served over HTTPS. The VeraLab Guard client runs on each Windows and macOS lab workstation, and Citrix and VDI multi-session environments are supported. One central web application manages multiple labs and campuses.

VeraLab is licensed perpetually per client workstation. Choose Basic Support, or Extended Support (renewed annually) for free upgrades and ongoing maintenance support. ITTree quotes in rand and can run a 30-day trial in a pilot lab first.

Typical rollout — a 30-day trial in one pilot lab, then a phased deployment across the campus fleet: server install, identity and SSO integration, VeraLab Guard rollout lab by lab, Lab Assistant and administrator training, and a planned cut-over once the pilot is validated.